diff --git a/minutes/2023-06-19.html b/minutes/2023-06-19.html new file mode 100644 index 0000000..96ab2bb --- /dev/null +++ b/minutes/2023-06-19.html @@ -0,0 +1,59 @@ + + +

+

Venue: some bench on Parker's Piece

+

In attendance:

+ +

Bank account

+
    +
  1. In order to have access to the bank account we need someone who is already on the mandate. The previous chair and + junior treasurer are not on the mandate but Bob Dowling, the senior treasurer, should already be on the mandate. +
    2. +
  2. Mathew should email Bob Dowling to get that sorted. Whilst he's at it he should ask other questions. For example, + it may be the case that the PayPal account can receive donations but not send money.
    3. +
  3. We will want the bank account to be sorted by the time we re-register the society.
    4. +
+

Fresher's Fair

+
    +
  1. A stall needs to be booked, potentially at the beginning of September. Nils volunteered to book the stall. James + expressed hope that the bank account will be accessible by then and mentioned awaiting reimbursement for the + previous year's expenses.
    2. +
  2. The committee should meet in September to organise the fresher's fair.
    3. +
  3. There is already a poster from last year but flyers will need to be printed. Last year around 80 flyers were + printed. 100 should be a safe number. Brychan points out he has £5 of credit at St Catharine's College and that it + cost £0.10 per A4 page.
    4. +
  4. The events that the society will run during the year need to be decided by then so they can be printed on the + flyers. Those include fresher's squash and a hackday during Michaelmas term. Other events that can be considered are + a trip to the computing museum and a hackday in Lent term but those are not as necessary to keep the society + running. The committee has the whole summer to come up with event ideas but if left for later in the year, those + events usually do not take place
    5. +
+

Reunion dinner

+
    +
  1. To celebrate the 25 years of the SRCF, a reunion dinner should be organised. One should have been organised for + the 20th anniversary but nothing took place.
    2. +
  2. The best time would probably be after exams.
    3. +
  3. Attendees will pay for themselves as the "pockets [of the SRCF] don't run that deep".
    4. +
  4. The venue should probably be more formal than a pub but a formal might be slightly expensive for all the + attendees. After the dinner, the attendees could go to Parker's Piece or a pub.
    5. +
  5. Previous committees, sysadmins, and donors (Brychan points out that the system that keeps track of donations + stopped working at some point). Edwin (previous Chair and current sysadmin) should be able to advise on who to + invite as well.
    6. +
  6. A location and provisional date should be decided on so that an email can be sent to gage interest. Brychan + volunteered to send the email.
    7. +
+

Action points

+ + diff --git a/minutes/index.html b/minutes/index.html index 09b1ebf..1e8a3f4 100644 --- a/minutes/index.html +++ b/minutes/index.html @@ -3,6 +3,16 @@

Minutes

+ + + + + + + + @@ -18,7 +28,7 @@

Minutes

19th June 2023 + Minutes +
EGM 30th April 2023 15th April 2023 - Minutes + Minutes