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EXECUTIVE ORDER 2014-04 Open Data.md

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#EXECUTIVE ORDER OF THE MAYOR ##No. 2014-04

##City of Chattanooga Open Data Policy

WHEREAS, the City of Chattanooga is committed to improving the community by fostering open, transparent, valuable, accountable, and accessible government functions; and,

WHEREAS, by removing barriers to data, the City of Chattanooga seeks to develop opportunities for economic development, commerce, increased investment and civic engagement; and,

WHEREAS, the City of Chattanooga commits to working to enable data captured and used by the City to be more easily accessible by people and machines, while at the same time protecting privacy and the rights of others; and,

WHEREAS, the adoption of open standards improves transparency of government functions, access to public information, and improved coordination and efficiencies among organizations across the public, non-profit and private sectors; and,

WHEREAS, the City of Chattanooga commits to strive for a future in which important government data and information will be Open Data by Default.

##NOW, THEREFORE, IT IS ORDERED AS FOLLOWS:

Section 1. City of Chattanooga data portal

  1. A single web portal shall be (i) established and maintained by or on behalf of the City; and (ii) located at data.chattanooga.gov or its successor website.

  2. Any data set made accessible on the City of Chattanooga data portal shall use a machine readable format whose specification is publicly and freely available and which places no restrictions monetary or otherwise upon its use.

Section 2. Data set availability

  1. Each city agency shall identify and publish priority existing datasets, maintained within the department, to the City's data portal. Priority shall be given to data that has been frequently requested by members of the public through existing mechanisms such as the Tennessee Open Records Act.

  2. City agencies shall treat newly created datasets as open by default and publish said datasets to the City's open data portal, except data that is confidential, privileged or otherwise protected by law.

Section 3. Open data governance group

  1. An open data governance group shall be chaired by the Chief Information Officer, or the designee of the Chief Information Officer, and include open data coordinators from each city agency.

  2. The open data governance group shall assist the Department of Information Technology in the creation of the annual open data compliance report required under Section 6.

Section 4. Open data coordinator

  1. The head of each city agency shall designate from within the city agency an open data coordinator, who shall (i) assist the city agency in implementing its duties under this Order; (ii) serve on the open data governance group; (iii) upon request, meet with the open data governance group to discuss any matter pertaining to implementation of this Order; and (iv) assist the Department of Information Technolgoy in the preparation of the annual open data compliance report required under Section 6 of this Order.

Section 5. Data inventory

  1. Within 90 days of the effective date of this Order, a complete inventory of existing data within City agencies shall be cataloged in a public manner, and will clearly articulate (i) if the data is available in a digital form; (ii) if the data is machine readable; (iii) the agency that is responsible for the data; (iv) if the data and metadata are clearly documented; and (v) if the data is available on the open data portal, and if not, reason(s) why.

  2. The data inventory shall be regularly updated and available on the City's open data portal.

Section 6. Annual open data compliance report

  1. Within 365 days of the effective date of this Order, and thereafter no later than July 15 of each year, the chair of the open data governance group shall submit to the Mayor an annual open data compliance report prepared with the assistance of the open data governance group.

  2. Such annual report shall (i) establish, on an agency specific basis, reasonable timelines, implementation plans and review processes to promote, over time and in steadily graduated fashion, increased online public access to city agency data sets except those that are confidential, privileged or otherwise protected by law; and (ii) summarize and comment on the state of open data and data set availability in city agencies.

  3. The report shall be made available on the City of Chattanooga data portal.

Section 7. Technology-related procurements

  1. The Chief Information Officer shall work to develop contract guidelines to promote open data policies in technology-related procurements. These guidelines shall promote the City’s open data policies, including, where appropriate, requirements to post data on the City's open data portal or to make data available through other means.

Section 8. Open data terms of use

  1. The Department of Information Technology will determine a license that conforms with the principles set forth in the Open Knowledge Definition, under which to publish the data and make the license clearly known on the City's data portal.

IN WITNESS WHEREOF, I have executed this Executive Order No. 2014-0 this the 1st day of June, 2014.

ANDY BERKE, Mayor