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PRIVACY_POLICY.md

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Privacy Policy for Paperless-AI Chat Extension

Last updated: 16.01.2025

1. General Information

The Paperless-AI Chat Extension ("the Extension") is a browser extension designed to enhance document interaction in Paperless-ngx through AI-powered chat functionality. We are committed to protecting your privacy and personal data.

2. Data Controller

Email: clusterz[at]protonmail.com

3. Data Collection and Processing

3.1 Stored Data

The Extension stores the following data locally in your browser:

  • URL of your Paperless-ngx installation
  • URL of your Paperless-AI server
  • API key for the Paperless-AI service

This data is stored exclusively in the Chrome Storage Sync API and is only accessible by the Extension.

3.2 Document Content Processing

  • The Extension only accesses document content when you actively use the chat function for a specific document
  • Document contents are transmitted exclusively to your configured Paperless-AI server
  • No document content is transmitted to third parties

3.3 Chat History

  • Chat histories are only temporarily held in browser memory
  • This data is deleted when closing the chat window
  • No permanent storage of chat histories occurs in the Extension

4. Data Transmission

The Extension transmits data exclusively to:

  • Your self-hosted Paperless-ngx installation
  • Your self-configured Paperless-AI server

No data is transmitted to the Extension developers or other third parties.

5. Permissions

The Extension requires the following browser permissions:

  • "storage": For saving your configuration settings
  • "activeTab": For integrating chat functionality into the Paperless-ngx interface
  • "host_permissions": For communication with your Paperless-ngx and Paperless-AI servers

6. Data Security

  • All communication with your servers is encrypted via HTTPS
  • The API key is securely stored in the Chrome Storage system
  • The Extension implements best practices for handling sensitive data

7. Your Rights

You have the right to:

  • Uninstall the Extension at any time
  • Delete your stored settings
  • Cease using the Extension at any time

Under GDPR, you also have the following rights:

  • Right to access your personal data
  • Right to rectification
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object

8. Changes to Privacy Policy

We reserve the right to modify this privacy policy when necessary, in compliance with applicable data protection regulations. The current version can always be found at [Link to Privacy Policy].

9. Contact

If you have any questions about data protection, you can contact us at any time: clusterz[at]protonmail.com

10. Consent

By installing and using the Extension, you agree to this privacy policy. You can withdraw your consent at any time by uninstalling the Extension.

11. Technical Details

11.1 Data Storage Location

All configuration data is stored locally in your browser using Chrome's secure storage APIs. No data is stored on our servers.

11.2 Data Processing

  • Document content is processed only when explicitly requested through the chat interface
  • Processing occurs on your configured Paperless-AI server
  • No content caching or storage occurs within the Extension

11.3 Security Measures

  • All API communications use HTTPS encryption
  • API keys are stored using Chrome's secure storage system
  • No logging or tracking of user activities
  • No analytics or tracking code is included in the Extension

12. Children's Privacy

The Extension is not intended for use by children under the age of 13. We do not knowingly collect or process data from children under 13 years of age.

13. International Data Transfers

As the Extension operates entirely within your browser and communicates only with servers you configure, no international data transfers occur through our services.