If we're not early, we're late.
- We show up to meetings early so we can dial in and start up conference lines before our meeting starts.
- We create an agenda for meetings we organize.
- When we share our screen:
- We close out of, or minimize, any windows and tabs that are not pertinent to the meeting.
- We close out of any messaging applications (Slack, Mail, etc), and disable notifications or enable "Do Not Disturb" mode.
- We perform any required A/V setup before the meeting starts (Connecting to projectors, turning on TV, setting up screen sharing permissions, etc).
Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort. - Paul Meyer
- We follow an agenda to keep the meeting on track.
- We politely remind fellow attendees to remain on topic.
- We politely ask for tangential conversations to happen off-line or in new meetings.
- In large meetings, if only a few people are participating, we politely suggest excusing non-participants or scheduling a smaller meeting.
You cannot truly listen to anyone and do anything else at the same time. - M. Scott Peck
- We do not bring distractions like laptops, phones, tablets, unless we are a presenter.
- When we are no longer the presenter, we close our laptops.
- We do not interrupt, or finish people's sentences.
- We ask clarifying questions to ensure understanding.
Respect for ourselves guides our morals, respect for others guides our manners. - Laurence Sterne
- We keep an open mind, and maintain a positive attitude.
- We speak in a helpful, friendly tone, even when we are frustrated.
- We politely remind attendees when a meeting has reached the scheduled end time.
- We respect the timezones of our remote clients or teammates whenever possible.
- We remain cognizant of remote participants and proactively ask for their participation (while understanding that it may be difficult or impossible for them to hear conversations or see whiteboard sketches).