This chapter provides budget estimates based on the experience from previous years and from the local organizers.
We have included the main income that comes from the registration fees. We are looking actively for sponsors to cover the basic expense for the conference (venue and catering).
Some sponsoring is received as direct support of the travel expenses to keynote speakers which simplifies our accounting.
The conference will take place at the Université Libre de Bruxelles (ULB), on the campus Solbosch. The rooms for the conference are provided at the cost for members of the university as two organizers are part of the ULB.
The Dupréel room is available for 600 euros a day and 900 euros on a sunday. Other rooms are available at 200 euros a day.
In case of Dupréel room:
- 1200 Euros for the Dupréel room.
- An additional room.
In case of other rooms:
- 200 euros per room per day.
- Total cost is 800 euros.
The rooms for the main conference track is the Dupréel room.
- Total cost for saturday and sunday: 1500 euros.
The rooms for the satellite meetings are
- 200 euros per satellite meeting.
Lower estimate: 800+1500+400 (considering 2 satellites) 2700.
Upper estimate: 1200+400+1500+600 (considering 3 satellites) 3700.
Catering for lunches and coffee breaks are provided. On the basis of previous editions, we plan about 19.000 euros for lunches and coffee breaks for days one to four.
The support of invited speakers is provided directly by sponsors. No money related to this is handled by the organizers.
Based on reasonable (i.e. pessimistic) attendance numbers, here is the expected income from the registration fees.
About 130 academic participants: 130*50=6500 About 20 corporate participants: 20*100=2000
About 130 academic participants: 130*50=6500 About 20 corporate participants: 20*100=2000
17.000 euros.