New updates

_layouts/default.html

@@ -24,6 +24,9 @@
 					<h1 id="{{ page.title | slugify }}">
 						{{ page.title }}
 					</h1>
+					{% if page.pubDate != null %}
+					 &nbsp;<strong>Publish Date:</strong> {{ page.pubDate }}
+					{% endif %}
 					<div class="usa-serif">
 						{{ content }}
 					</div><!--/usa-serif -->

_userguides/01_digital_signing.md

@@ -5,26 +5,21 @@ title: How To Digitally Sign Microsoft Word Document
 pubDate: March 23, 2018
 collection: userguides
 permalink: userguides/signworddoc/
-description: A digital signature will encrypt your Word document after validating your agency issued X.509 certificate. This will ensure that the document that you have submitted was not tampered with by someone else. This user guide will show you how to digitally sign a Microsoft Word Document.
+description: This user guide will show you how to digitally sign a Microsoft Word document with your PIV credential or similar digital certificates.
 ---
 
-A digital signature will encrypt your Word document after validating your agency issued X.509 certificate. This will ensure that the document that you have submitted was not tampered with by someone else. This user guide will show you how to digitally sign a Microsoft Word Document.
+This user guide will show you how to digitally sign a Microsoft Word document with your PIV credential or similar digital certificates.
 
-{% include alert-info.html content="You will require your agency issued X.509 certificate to sign a Word document. This certificate may reside in your GFE or your PIV card." %}
-
-<br/>
 You will find the following topics:
-- [Sign Microsoft Word](#sign-microsoft-word)
-- [Remove Signature From Microsoft Word](#remove-signature-from-microsoft-word)
+- [Sign Microsoft Word Using Signature Line](#sign-microsoft-word-using-signature-line)
 - [Invisible Digital Signature](#invisible-digital-signature)
+- [Multiple Digital Signatures](#multiple-digital-signatures)
+- [Remove Signature From Microsoft Word](#remove-signature-from-microsoft-word)
+- [Verify Digital Signature](#verify-digital-signature)
 - [Change Signature Algorithm](#change-signature-algorithm)
 - [Additional Resources](#additional-resources)
 
-{% include alert-warning.html content="You may face compatibility issues with digital signature in Word 2013 document while opening in Word 2010 or 2007." %} 
-
-<br/>
-
-## Sign Microsoft Word
+## Sign Microsoft Word Using Signature Line
 
 {% include alert-info.html content="These instructions are relevant to Microsoft Word 2010, 2013 and 2016. The steps and screenshots might be different for older versions of MS Word software." %}
 
@@ -53,16 +48,7 @@ You will find the following topics:
 {% include alert-info.html content="Once you have signed the document, you will not be able to modify the document without removing the signature line. You can repeat the signing process again after you complete editing the document." %}
 
 <br/>
-## Remove Signature From Microsoft Word
 
-To remove a signature:
-- Open the Word document and navigate to the signature line.
-- Right click on the signature.
-- Click '**Remove Signature**' and click '**Yes**' when prompted.
-
-![Remove Signature]({{site.baseurl}}/img/word-signature-8.png)
-
-<br/>
 ## Invisible Digital Signature
 
 You can also digitally sign a Word document without any signature line in the document. This serves the same purpose as above, however, the signature is not visible within the document. 
@@ -83,17 +69,99 @@ You can also digitally sign a Word document without any signature line in the do
 - It will display the information that the document is now digitally signed. Click '**OK**'.<br/>
 ![Signature Confirm]({{site.baseurl}}/img/word-signature-6.png)
 
+<br/>
+
+## Multiple Digital Signatures
+
+You can choose to digitally sign a Word document by multiple approvers either using the invisible signature or a signature line.
+
+### Multiple Signatures Using Signature Line
+
+If you want another person to sign your document, you will have to add a new signature line for that person to sign.
+
+- Open the Microsoft Word document and scroll down to the section where you want the approver's signature to be displayed.
+- Select '**Insert**' tab from the top menu and click on '**Signature Line**' in the '**Text**' group.<br/>
+![Signature Line]({{site.baseurl}}/img/word-signature-1.png)
+
+- Enter your information for the approver in the **Signature Setup** pop-up box and click '**OK**'.<br/>
+![Signature Setup]({{site.baseurl}}/img/word-signature-13.png)
+
+- Once you click '**OK**' you will find a signature line created in the Word document as with the approver's name. You should create all the signature lines before you sign the document.<br/>
+![Signature Line]({{site.baseurl}}/img/word-signature-14.png)
+
+- Double click your signature link to display a pop-up box to sign. Type your name in the box. Verify that the '**Signing as:**' has your certificate information in the box. If not, you should switch certificate using the '_Change_' button. Click '**Sign**'.<br/>
+![Signature Box]({{site.baseurl}}/img/word-signature-4.png)
+
+- You will be prompted to enter your certificate PIN. Click '**OK**'.<br/>
+![Certificate PIN]({{site.baseurl}}/img/word-signature-5.png)
+
+- It will display the information that the document is now digitally signed. Click '**OK**'.<br/>
+![Signature Confirm]({{site.baseurl}}/img/word-signature-6.png)
+
+- Now you can send this digitally signed document to the approver. 
+
+- The approver will be able to open the document and double click the '**Signature Line**' corresponding to their name, and complete their signing process.
+
+### Multiple Signatures Using Invisible Signature
+
+You can allow another user to sign the document without the signature line using the 'Invisible Signature' method. You can follow the same steps as provided for the invisible signature. 
+
+- Open the Word document and click on the '**File**' tab.
+
+- Click '**Info**' and then click '**Protect Document**'.<br/>
+![Protect Document]({{site.baseurl}}/img/word-signature-15.png)
+
+- From the drop down menu, click '**Add a Digital Signature**'.
+
+- Complete the signature steps for invisible signature.
+
+- You will now see multiple signatures in the document.
+
+![View Signature]({{site.baseurl}}/img/word-signature-12.png)
+
+<br/>
+
+## Verify Digital Signature
+
+{% include alert-warning.html content="You may face compatibility issues with digital signature in Word 2013 document while opening in Word 2010 or 2007." %} 
+
+You can view the signatures for a Word document by either one of these two ways.
+
+- You can click the '**View Signatures**' button on top of the document.
+![View Signature]({{site.baseurl}}/img/word-signature-16.png)
+
+- Click on the '**File**' tab and then click '**View Signatures**' in the '**Info**' section.<br/>
+![View Signature]({{site.baseurl}}/img/word-signature-11.png)
+
+- In the '**Signatures**' box, you will be able to see the signature details and status.
+![View Signature]({{site.baseurl}}/img/word-signature-17.png)
+
+<br/>
+
+## Remove Signature From Microsoft Word
+
+To remove a signature:
+- Open the Word document and navigate to the signature line. If there is no signature line, you can select the signature to delete from the '**Signatures**' box.
+- Right click on the signature.
+- Click '**Remove Signature**' and click '**Yes**' when prompted.
+
+![Remove Signature]({{site.baseurl}}/img/word-signature-8.png)
+
+<br/>
+
 ## Change Signature Algorithm
 
-Microsoft Word uses SHA-1 algorithm to digitally sign a Word document. SHA-1 algorithm is not considered as secure as other preferred algorithms such as SHA-256.
+Microsoft Word uses SHA-1 algorithm by default to digitally sign a Word document. SHA-1 algorithm is not considered as secure as other preferred algorithms such as SHA-256.
 
 {% include alert-info.html content="These instructions require administrator privileges on your computer." %} 
+
+You can set signature algorithm using either **Group Policy** settings or changing the registry settings on each individual computer. You can refer to the guides provided by Microsoft for Group Policy settings.
 
-To change the signature algorithm to SHA-256, use the following registry setting:
+To change the signature algorithm to SHA-256 using registry update, use the following registry setting:
 
 - **Word 2010**: Computer\HKEY_CURRENT_USER\Software\Policies\Microsoft\office\14.0\common\signatures
 - **Word 2013**: Computer\HKEY_CURRENT_USER\software\policies\Microsoft\Office\15.0\common\signatures
-- **Word 2016**: Computer\HKEY_CURRENT_USER\software\policies\microsoft\office\16.0\common\signatures
+- **Word 2016**: Computer\HKEY_CURRENT_USER\software\policies\Microsoft\office\16.0\common\signatures
 
 Add or update the values as specified below.