Add 2023-04-15 meeting minutes

minutes/2023-04-15.html

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+<!--#set var="title" value="SRCF Committee Meeting of 15 April 2023" -->
+<!--#include virtual="../inc/header.html" -->
+<h1><!--#echo encoding="none" var="title" --></h1>
+<p><strong>Venue:</strong> <a href="https://meet.jit.si/SRCF150323">https://meet.jit.si/SRCF150323</a></p>
+<p><strong>In attendance:</strong></p>
+<ul>
+  <li>James Steiner (jas330, Chairman)</li>
+  <li>Nils André (na600, Secretary)</li>
+  <li>Brychan Thomas (bt416, Publicity)</li>
+  <li>Tim Clifford</li>
+</ul>
+<h2>Upcoming tasks for the committee</h2>
+<ol>
+  <li>The committee should run a by-election to elect a junior treasurer. The previous committee didn't have a publicity
+    officer and no by-election took place but as the role of junior treasurer is more important one should be held. No
+    one on the committee expressed interest in assuming the role of junior treasurer.</li>
+  <li>The society has most likely been de-registered as nothing has been communicated to the proctors. The new committee
+    will need to re-register the society in October. This will require having access to the bank account which can be
+    done by showing the minutes demonstrating that the junior treasurer, senior treasurer, and chair are on the mandate.
+  </li>
+</ol>
+<h2><a href="https://wiki.executive.srcf.net/CommitteeHandoverProtocol">Committee handover protocol</a></h2>
+<ol>
+  <li>No one expressed interest in having emails redirected somewhere else than their @srcf.net email address.</li>
+  <li>Tim notifies the secretary that the minutes will need to be added to the SRCF website and that one of the Wiki
+    pages outlines how to.</li>
+  <li>Brychan expresses interest in having access to the Facebook page for publicity reasons.</li>
+  <li>In lack of a treasurer treasurer@ redirects to James. ~srcf/.forward will need to be updated once a junior
+    treasurer is found.</li>
+  <li>Tim was unable to update the CUSU societies directory as the link was dead and his phone ran out of battery makign
+    him unable to pass 2FA.</li>
+  <li>The IRC channel for the Committee is not bridged to discord. Last year if the Committee needed to communicate
+    about things without sysadmins emails were used. It was recommended to reply promptly to emails or things would
+    grind to a halt.</li>
+  <li>Tim was unable to update the SRCF Accounts Google Doc because of 2FA.</li>
+  <li>Brychan inquired about whether the committee was in touch with the previous publicity officer, David Bai. James
+    informed him that they had never met David but that some of the sysadmins might know him.</li>
+</ol>
+<h2>Any other business</h2>
+<ol>
+  <li>The society will try to run one or two hack days and needs to organise fresher's fair. Tim noted that if the
+    deadline to sign up for a stall at fresher's fair was missed, the society risked having a bad spot.</li>
+</ol>
+<h2>Action points</h2>
+<ul>
+  <li>Find a junior treasurer: reach out to potential candidates and send an email to announce the vacancy.</li>
+  <li>Nils: upload the minutes for the AGM and this meeting.</li>
+  <li>Tim: update CUSU Societies Directory.</li>
+  <li>Tim: provide the Chair with access to the SRCF Accounts Google Doc.</li>
+  <li>Tim: forward emails previously sent to @chair to James.</li>
+  <li>Have another meeting to plan the fresher's fair and hackday.</li>
+</ul>
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minutes/index.html

@@ -13,6 +13,16 @@ <h2>Minutes</h2>
     <td></td>
     <td></td>
   </tr>
+  <tr>
+    <td></td>
+    <td>15<sup>th</sup> April 2023</td>
+    <td></td>
+    <td>
+      <a href="2023-04-15.html">Minutes</a>
+    </td>
+    <td></td>
+    <td></td>
+  </tr>
   <tr>
     <td>AGM</td>
     <td>12<sup>th</sup> March 2023</td>